Meeting administration

Guidance on running effective governing body meetings (pdf)
Lists several duties that clerks will be expected to carry out.

All files below are word documents, unless otherwise stated, and will open in a new window.

Meeting administration

Change of membership form

Checklist for template letters relating to membership changes (excel)

Clerking action sheet

Governing body meeting feedback form

Meeting attendance - record sheet

Meeting attendance - monitoring form (excel)

Register of business interests

You may find below documents helpful with carrying out your duties.

Governing body membership template letters

Correspondence checklist (pdf)

Acknowledge resignation - all (except LA) governors
Acknowledge resignation - LA governors

Change of details (name, address, telephone, email) - all (except LA) governors
Change of details (name, address, telephone, eEmail) - LA governors

Disqualification (lapsed) letter - all (except LA) governors
Disqualification (lapsed) letter - LA governors

Non return of ISA declaration form
Thank you - term of office expired

Welcome associate member
Welcome associate member - previously on GB
Welcome headteacher - new to school and GB
Welcome headteacher - previously on GB
Welcome governor - new
Welcome governor - re-appointed/re-elected

Proformas to accompany letters to governors

Independent Safeguarding Authority (ISA):
Information on ISA checks and accompanying declaration form - governors
Information on ISA checks and accompanying declaration form - associate member

Information sheet on the regulations covering associate members of governing bodies

Governors monitoring form - to return to SGU

Guidance notes for agendas and minutes

Model agenda layout

Standard agenda items for the school year

Model minutes for school year

Guidance notes to accompany the standard agenda item (pdf)

How to deal with confidential items

Contact us
Contact school workforce and governance development if you need any further assistance or guidance.