HR policies and procedures (personnel handbook)

We have created this page to help you find information on HR policies and procedures more easily. All HR policies, procedures, statutory guidance, forms and schemes have been gathered together in this one easy to use location. The topics are arranged alphabetically.

Core HR policies schools should adopt or adapt

Code of conduct for schools (pdf)
Code of conduct for school staff, volunteers and governors.

Disciplinary procedure (word)
A model disciplinary procedure for governing bodies to adopt.

Grievance procedure (word)
A model grievance procedure for governing bodies to adopt.
Includes form to facilitate the provision of all the information required for the proper consideration of grievance.

Medical capability procedure (word)
A model medical capability procedure for governing bodies to adopt.

Pay - model policy (word)
The 2009 model pay policy for schools.

Performance - managing unsatisfactory performance (word)
Model procedure for schools. Guidance for headteachers and governing bodies on staff whose work performance warrants review.

Performance management - timeline of the changes to performance management regulations (DfE website)
A timeline showing how the performance management regulations are being rolled out. More information on performance management (archive) and teacher assessments on the DfE website.

Other HR advice, guidance and forms

Absence - guidance on the management of absence (pdf)
Guidance covering sickness absence, lateness, statutory leave, leave of absence, special leave and annual leave for all school based staff. Updated November 2008.

Absence- application for leave of absence for reasons other than personal illness (word)

Absence - sickness and absence record sheet (excel)
2010 record.

Adoption provisions for school support staff (word)
Extract from the local terms and conditions.

Comprehensive equality and diversity policy (pdf)
Ealing Council's policy, vision and purpose to ensure we deliver equality and diversity to you as staff, and to our residents, customers and partners.

Cover limits
WAMG guidance on cover supervision. Links to the teachernet and social partnerships websites.

CPD - model policy (pdf)
Example of policy on commitment to CPD entitlements and responsibilities of all staff for their own professional development.

Employment matters insurance scheme 2012-13 (pdf)
Schools legal advice on employment matters. A minimum number of 40 schools will be required to join the scheme for it to be considered viable.
Complete the employment insurance scheme application form (word) and return by email to mnelson@ealing.gov.uk by Friday 11 May 2012.

Fit note guidance (pdf)
Information on what changes have been made to medical certificates and the implications of the changes.

Fit note sample (pdf)
Example of medical fit note document for doctor to fill in.

Flexible working policy (word)
A model flexible working policy. For guidance and application forms, visit the flexible working section of the EGfL.

Foundation stage additional entitlement provision (pdf)
Advice to headteachers of primary and nursery schools about both the flexibilities available to them as employers and any limitations in organising staffing for the additional entitlement for three and four year olds.

Harassment and bullying guidelines (word)
Advice for managers and headteachers on different approaches to dealing with harrassment and bullying.

Maternity insurance claim form (word)
Claim form.

Maternity insurance scheme (word)
Information about the scheme (updated April 2011).

Maternity/parenting leave scheme for teachers (word)
Information and intent form (updated December 2010).

Maternity/parenting policy for school support staff (word)
Guidance for managers/headteachers and school support staff.

Maternity/parenting provisions for school support staff (word)
Extract from the local terms and conditions.

Model staff induction guidance and checklist (word)

Pay - teachers' pay and conditions document (DfE website)
Resources related to teachers' pay in 2011, including a pay calculator and several model pay statements.

PPA - model policy (word)
Details on the policy that ensures 10 percent of teachers' time should be timetabled for planning, preparation and assessment.

Probation policy and procedure for school support staff (word)
A model procedure for governing bodies to adopt.

Recruitment and selection guidelines
Recruitment and selection guidance for senior school staff and other school staff.

Redundancies in schools (word)
Governing body obligations to staff in redundancy situations.

Responding to allegations of abuse by teachers and other school staff (word)
Model procedure for schools.

SEN allowance guidance (pdf)
The introduction of a new allowance range for SEN teachers.

Sickness - long term sickness insurance claim form(word)
Claim form

Sickness - long term sickness insurance scheme (word)
Information about the scheme

Teachers' terms and conditions (word)
Conditions of employment of teachers in nursery, primary, secondary, day special schools and other teaching services maintained by the council.

Whistleblowing - model policy (word)
Model policy provides information about how to raise concerns and explain how the process works.

Work/life balance- model policy (word)
A revised policy is now available.

These policies are supplemented by Ealing's local agreement on terms and conditions (pdf - no password) and their implementation (pdf). Summary of local agreement on terms and conditions (pdf).

Webteam information (excel)