Early transfer form (ETF) - primary/secondary

The Early Transfer Form (excel) was originally developed at the request of Ealing Transition Managers. It replaced all paper-based systems for early transfer of information from primary to secondary schools in Ealing.

This is the first fully electronic system for transferring information about primary school students early in the summer term to their new secondary schools. It has since been further developed and agreed between four local authorities – Ealing, Hammersmith and Fulham, Hillingdon and Hounslow. Westminster and Kensington and Chelsea joined the scheme in 2011. This agreement also means that Ealing can both export and receive information about Y6 students across these borough boundaries early in the summer term. A protocol and detailed guidance notes (pdf) have been agreed between the partner LAs.

The Early Transfer Form is pre-populated for all primary school using the year 6 pupil details from the Spring School Census. It therefore:

removes the need for secondary schools to send out forms to collect this information
enables primary schools to complete the information needed by secondary schools via an electronic spreadsheet, largely pre-populated by the LA, with a brief input from Y6 teachers or the SENCO
transfers information electronically to secondary schools and the other boroughs by the end of May, well ahead of the CTF
enables both primary and secondary schools, if they wish to, to print single sheets about individual students which can then be used as references or in primary-secondary school meetings between teachers in the summer term

In Ealing, pre-populated spreadsheets from the LA are made available for primary schools during the second half of the spring term from the S2S website. Completed spreadsheets need to be reuploaded to S2S by the end of the spring term (please see protocol for exact dates for each year). They are then sorted by destination high school, combined with information on Y6 students who are moving across partner local authority borough boundaries, and passed to high schools towards the end of May.

Please contact Kim Price, principal research and statistics officer, on (020) 8825 8698 or Hilary Belden, Ealing Transition consultant, on 07946 871095 for further information.