Ealing Grid for Learning

  • When to remove a pupil from roll?

    Last updated: July 2025

    Here is the guide on when you can safely remove a pupil from roll. For statutory guidance read Working together to improve school attendance (GOV.UK). Here is flowchart on when to remove a pupil from roll.Did you know the pupil was leaving?No. Then...

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  • Regulation 9 codes - legal reasons for removing pupils from admission register

    Last updated: July 2025

    The Regulation 9 codes – referred to previously as the Regulation 8 codes in The Education (Pupil Registration) (England) Regulations 2006 – are the legal grounds on which schools can remove a pupil from their Admissions Register (school...

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  • Leaver’s folder checklist

    Last updated: July 2025

    This leavers process is part of a school’s CME/safeguarding duty and mut be completed.All removals from roll must be approved by a member of SLT before they are processed.Each school/provision should have designated a member of their senior...

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  • Leavers tasks and referrals checklist

    Last updated: July 2025

    Details of tasks, who it applies to and when does it need to be completed Off roll confirmation letter to parent for all pupils who are removed from roll      Schools must complete this task as soon...

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  • Transfer leaver's files and get receipts

    Last updated: July 2025

    What leaver's file types to transfer, when to do it and receipts     Common transfer form (CTF)As soon as pupil’s new school is confirmed, or they are referred to CME send to new school via School to School (S2S). If new...

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  • Pupils on extended, unauthorised leave abroad - Guide for SEN schools

    Last updated: July 2025

    We remind schools to always follow the DFE off-rolling regulations prescribed as the grounds on which the name of a pupil of compulsory school age shall be deleted from the admission register. The full list of legal reasons to remove a pupil from...

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  • Pupils on extended, unauthorised leave abroad - Letters in SEN schools

    Last updated: July 2025

    Please ensure you have read the guidance regarding pupils on extended, unauthorised absence abroad carefully before starting this process and sending this letter to the parent/s. Letter 1 Setting out expectations for keeping pupil on rollShould...

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  • Pupils on extended, unauthorised leave abroad - Guide for mainstream schools

    Last updated: July 2025

    We remind schools to always follow the DFE off-rolling regulations prescribed as the grounds on which the name of a pupil of compulsory school age shall be deleted from the admission register. The full list of legal reasons to remove a pupil from...

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  • Ealing school recruitment videos

    Last updated: July 2025

    Schools in Ealing can share our recruitment videos on their social media accounts as part of their recruitment campaigns or to include in vacancy advertisements. Whilst the videos focus on senior leadership, they can also be also be...

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  • Ealing school nurses training modules

    Last updated: July 2025

    Virtual training modules for medical conditions policy and emergency medication September 2025 to June 2026. It is advised relevant staff (headteachers, deputy/assistant headteachers, SENCOs and welfare assistants, medical staff...

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