Children in part time or alternative provision: November 2019 data collection

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01 Nov 2019

Ofsted require the local authority to collect data on all pupils in reception to year 11 who are receiving less than 25 hours school based provision.

This includes both:

  • Children who are accessing vocational courses or other alternative provision at other providers for part or all of the week and
  • Children who’s medical, behavioural, SEN or other needs mean they are currently on part time provision.

We have agreed to collect this data from schools on the first Thursday in November and the last Thursday in April.

What you need to do

A template has been uploaded to S2S (with the suffix CMENov2019, password protected with usual document password) for you to update and return. Schools are required to:

1. Check the current list of children we hold for your school, updating any information that has changed, adding any further update on their current arrangements in the November update column and flagging any children who need to be removed from the list.

We have tidied up the lists and removed any children we know have left your school so hopefully this shouldn’t be too onerous. Schools who did not record any children in the April collection (or for whom we know all the children they recorded have now left) will have a blank template to complete.

2. Add any additional children not on the current list who are on part time provision, or who are not accessing the full 25 hours in school as at Thursday 7 November 2019 – providing details about the child, the number of hours in school, a description of the reason why it’s less than 25 hours and (if appropriate) details of the alternative provision they are receiving outside of school.

Please make sure you include all pupils in reception to year 11 who are not receiving a full 25 hours provision in school, including any pupils in alternative provision following a permanent exclusion who have not yet to come off your school roll. Please also include school refusers.

Schools need to return the spreadsheet either via S2S or Egress secure mail by Thursday 14 November 2019. If you do not have any children on part time / alternative provision and have no updates to provide on children previously on part time / alternative provision, please just email Kim or Jen stating that yours is a nil return.

Many thanks for your co-operation with this collection. Please contact Kim or Jen if you have any queries.

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Last updated: 05 Nov 2019

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