Ealing support to Ukrainian families

19 Jul 2022

Updated 19 July with latest government guidance:

Guidance on resources to help support children and young people arriving from Ukraine

Homes for Ukraine: guidance for councils

As a result of the invasion of Russian forces in Ukraine, a number of Ukrainian families with nursery and school aged children will be moving to households across the county over an unspecified period of time. We are warmly welcoming families from Ukraine arriving in Ealing.

During this time, we are supporting them, and their sponsors, to help them settle into their new communities. This includes meeting any welfare needs as well as children and young people’s educational needs:

Current number of children and families

As of 13 April 2022, 203 people in Ealing have registered to host a Ukrainian household. This could be a single-person household or a family with multiple children who are school age. Some families are not yet in the country and may not take up the offer immediately or at all. Households are being established across the borough but predominantly central and east of the borough (Ealing and Acton).

We are working with hosts and central government to gather more detailed information. Based on government data we have on 13 April, of the identified current Ukrainian households, we estimate a total of around 115 children (0-18), 76 of school age (Reception to Year 11). Of these roughly 47 primary and 29 high school age. Due to the way government data is shared with local authorities it is likely these numbers contain duplicates so should be considered high estimates.

  • 23 (Age 0 to 3)
  • 47 (Age 4 to 11)
  • 29 (Age 12 to 16)
  • 16 (Age 17 to 18).

We do not currently expect large numbers to arrive in one location at one time but, should that change, we will work with schools to ensure an appropriate response. We are mindful that, due to their recent experiences, some families may not wish to take up school places straight away. Where this is the case, the Admissions and the Attendance Teams will work alongside other agencies through the summer term to overcome barriers to starting school and support attendance thereafter. Where necessary, and where take up of a place is delayed, we will work with families over the summer break to secure applications for the new academic year in September.


The educational needs of all children living and arriving in Ealing remains our top priority and we will continue to support both families and schools with school admissions along with other needs the families may have.

All families arriving from Ukraine will need to follow the established process for mid-year school admissions. We will work closely with schools to ensure that all children are placed in schools within a reasonable distance of their homes.

School admissions | Ealing Council

In-year admissions | Ealing Council

A paper copy of the form can be requested if families cannot access the internet.

The Council’s admissions service support families in navigating this process:
Email: In-yearadmissions@ealing.gov.uk.
Tel: (020) 8825 6339 (9am to noon Monday to Friday)

The Department for Education have been clear they expect the existing School Admissions Code to be adhered to and applied to all children, meaning current admissions policies and processes to be followed in placing children.

(Note: Applications will be considered alongside all other mainstream applications and places will be offered in accordance with each school’s published admissions rules. Some Voluntary Aided and Academy schools do not opt into the Council’s coordination, in these cases families must apply directly to the school).

Current Ealing supply of places

  • Secondary – Limited vacancies across year groups in a small number of schools
  • Primary - Vacancies across the borough in all year groups
  • Specialist - Very limited vacancies at all ages.

Funding to the LA and schools

Further details on funding, including the conditions, will be published shortly.

The government is providing additional funding to councils to provide education services for children from families arriving from Ukraine under this scheme, and expects councils to use the tariff to meet all of their associated costs.

The Department for Education (DfE) will allocate funding on a per pupil basis for the three phases of education at the following annual rates:

  • Early years (ages 2 to 4) - £3,000
  • Primary (ages 5 -11) - £6,580
  • Secondary (ages 11-18) - £8,755

These tariffs include support for children with special educational needs and disabilities (SEND).

We will work to understand the needs and size of the cohort, and agree with school leaders appropriate resources to support children. These costs may be met from a combination of schools own budgets and additional one off grant.

We will update regarding free school meals eligibility once the guidance is available.

Things to consider- initial ideas from schools on planning for arrivals

  • Family support and Pastoral team planned cross school and targeted programme
  • Additional taught lessons to support students in learning English
  • Additional counselling and wellbeing support and activities
  • Training of some student 'ambassadors' who can support new arrivals
  • Funding school uniform
  • Seek out volunteers or staff who speak Ukrainian, so that students are able to express themselves in their home language and be heard.

The council’s critical incident guide and wellbeing and mental health school return support information may have some useful information which could be applied to supporting Ukrainian Families and the wider school community effected by the invasion of Ukraine.

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Last updated: 19 Jul 2022

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