Copyright Licensing Agency (CLA) royalties data collection exercise

09 Apr 2021

The Copyright Licensing Agency is intending to conduct a data collection exercise in selected Ealing schools/academies during the autumn term 2021.

Purpose of exercise

This will enable CLA to establish what is being photocopied/scanned and/or digitally re-used so that your licence fee can be fairly re-distributed as royalty payments to the authors, artists and publishers of the licensed material you are using.

About your CLA licence

It should be noted that your CLA Licence now includes enhanced rights; in addition to the existing photocopying and scanning permissions, it now provides all schools with the permission to re-use digital material, such as e-books and certain website content. Further, the latest NLA Licence for newspaper copying, which is managed by CLA, similarly provides schools with permission to copy/re-use printed and digital content from NLA licensed material.

In accordance with the current terms and conditions of the Licence, you are required, if requested, to participate fully in any such data collection exercise.

Schools to receive letter if selected

If your school/academy is selected, you will receive an explanatory letter from CLA followed by a contact from their staff who will explain the procedures involved. CLA is aware of teacher workload issues affecting all schools and have refined their procedures accordingly.

At the current time, this exercise is expected to be conducted remotely but should school visits resume, note that CLA Royalties Officers are DBS checked but they will have no direct contact with children and would expect to be escorted to any satellite photocopiers as appropriate.

The data collection exercise will begin as soon as possible after the start of the term and lasts up to 11 weeks (term dependent). All schools are required to start and finish the exercise at the same time to ensure robust sampling.

It should be noted that this is not a policing operation (although schools will want to ensure they have the appropriate licences). The re-distribution of licence fees as royalty payments is the reason for the exercise.

The purpose of this item is to give you advance notice of the data collection.

Further information

Selected schools/academies should direct any questions to Kim Price or to the CLA Royalties Officer.

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Last updated: 17 May 2021

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