Schools 2017 audit assistance surveys

27 Mar 2017

The Property Services Delivery Unit (PSDU) will commence the 2017 schools audit assistance surveys after the Easter holidays.

  • Phase 1 will be completed before the summer holidays
  • Phase 2 will be undertaken during September and October 2017.

See downloads section to view which phase your school falls under.

Survey background

This (annual) survey primarily audits the testing, inspection and certification regime for building related functions.

This means we will:

  • Support schools in dealing with building and health and safety related issues
  • Make sure that schools have relevant processes and documentation in place
  • Assist schools where areas of non-compliance with legislation are noted.

Arranging the audit visit

Lauren North (PDSU) will contact schools directly to:

  • Arrange an audit visit
  • Advise on the type of documentation that will be reviewed
  • Confirm whom the PDSU would like to meet.

You can contact Lauren North or Mark Bass on the contact details below should you have any queries.

The programme runs a very tight schedule.

We ask your support in making this service work and to adhere to confirmed appointments with the audit assistance surveyor.

Trying to reschedule appointments would have an adverse impact on the programme.

About the survey

The survey should take about one to two hours.

The surveyor will help establish if the school has the essential and up-to-date documentation required by law and good practice.

If documentation is missing or out-of-date the surveyor will explain what is needed and if necessary how the school can obtain this documentation.

Visits will take place during the school day. We apologise in advance that this may present some disruption. However, PSDU staff are professional and have been briefed to be sensitive to schools needs. As these are non-intrusive surveys we would anticipate minimal, if any, disruption.

Preparing for the survey

The surveyor uses a standard report form and checklist to review documentation at each school and complete the report.

The school will receive a report identifying any areas that require attention and advice will be provided as to how these are addressed. A copy will also be provided to children’s services property.

Schools will have six weeks after the visit to update the council regarding any missing information before we issue the report.

To prepare for the visit you can download the 'pre-survey checklist' attached at the bottom of this page. This checklist covers the areas you will be asked about during the visit.

Changes since 2016 survey

There have been a few changes since the 2016 survey::

Emergency lighting

Question added following two years of advising that schools need a logbook to comply with BS.

  • Does the Sch/Centre have an emergency lighting logbook? including test records, faults, repairs and system information. BS5266-8 BS EN 50172:2004 Not scored this year.

Electrical installations

Question added.

  • In addition to formal periodic inspections, are routine checks carried out? (IET guidance note 3). Not scored this year.

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Last updated: 13 Apr 2017

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