Premises logbook
The logbook is a living document and will evolve over time. As legislation changes, additional or amended pages may have to be published.
- General guidance
- Maintenance records (General information)
|
Section/ |
Document name |
| Statement of intent for building compliance (pdf) | |
| Folder spine template | |
| Cover sheet template | |
|
I.00 |
Contents page |
|
I.01 |
Premises logbook general guidance (pdf) |
|
I.02 |
Further support and advice (pdf) |
|
I.03 |
Guidance to legal duties for maintenance regime (without prejudice) – December 2013 (pdf) |
|
I.04 |
Overview of tasks and documentation (pdf) |
General information
|
Section/ |
Document name | Information |
|
GM01 |
Maintenance calls record | School records. LBE template. |
|
GM02 |
Maintenance contractors attendance record | School records. LBE template. |
|
GM03 |
Emergency isolation and meter locations | School records. LBE template. |
|
GM04 |
Building information locations | School records. LBE template. |
|
GM05 |
Mechanical and electrical maintenance planner | Contractor supplied planner |
|
GM06 |
Monitoring and review record | School record of having reviewed this filing system/logbook. LBE template |
|
GM07 |
Communications | General communications regarding maintenance and school's contractor(s). |
Roof safety equipment
|
Section/ |
Document name | Information |
|
R01 |
Maintenance and remedial work records |
Supplied by contractor |
|
R02 |
Written scheme of examination |
Drawn up by a competent person and copy kept on site |
|
R03 |
Thorough inspection records—usually 6 months for roof safety equipment |
Task record. Sometimes completed during ‘insurance inspections.’ |
|
RX |
Good practice example (pdf) |
Example maintenance procedures |
Lifts and lifting equipment
|
Section/ |
Document name | Information |
|
L01 |
Logbook for all lifting equipment, including personnel lifts, hoists and platform lifts |
Record of installation, location, maintenance, incidents, remedial works. School document. |
|
L02 |
Maintenance and remedial work records for all of the above |
Supplied by contractor. |
|
L03 |
Written scheme(s) of examination | Drawn up by a competent person and copy kept on site |
|
L04 |
Thorough inspection records - usually six monthly for people carrying equipment |
Sometimes completed during ‘insurance inspections.’ Contractor document. |
|
LX |
Good practice example (pdf) |
Example maintenance procedures |
PE, playground equipment and external areas
|
Section/ |
Document name |
Information |
|
P01 |
Playground equipment inspection checklist weekly February 2024 (excel) |
School records. LBE template. |
|
P02 |
Playground equipment inspection checklist monthly February 2024 (excel) | School records. LBE template. |
|
P03 |
Playground equipment inspection checklist weekly February 2024 (word) |
School records. LBE template. |
|
P04 |
Playground equipment inspection checklist monthly February 2024 (word) |
School records. LBE template. |
|
P05 |
Trees - visual inspection record | Contractor inspector records |
Fire safety and emergency lighting
| Section/ Doc Ref |
Document name | Information |
|
F01 |
Fire alarm–weekly call points activation record | Task record – LBE template |
|
F02 |
Fire alarm – specialist contractor servicing | Contractor service records |
|
F03 |
Emergency lighting monthly test record | Task record – LBE template |
|
F04 |
Emergency lighting – annual test by specialist | Contractor service records |
|
F05 |
Sprinkler alarm gong test record | Task record – LBE template |
|
F06 |
Sprinkler maintenance records | Contractor service records |
|
F07 |
Monthly door inspection records | Task record – LBE template |
|
F08 |
Fire extinguisher specialist inspections and maintenance | Contractor documents |
|
F09 |
Fire extinguisher weekly inspection record | Task record – LBE template |
|
FX |
Good practice example (pdf) | Example procedures for fire safety equipment and measures |
Security systems
| Section/ Doc ref |
Document name | Information |
|
S01 |
Intruder alarm service records | Contractor documents |
|
S02 |
Access control system service records | Contractor documents |
|
S03 |
CCTV service records | Contractor documents |
|
S04 |
Panic alarm test records | Task record – LBE template |
|
SX |
Good practice examples (pdf) | Example service regimes for security systems |
Heating and gas installations
| Section/ Doc ref |
Document name | Information |
|
H01 |
Heating system service records | Contractor documents |
|
H02 |
Gas appliance service records, e.g. caretaker’s house, gas water boilers, catering equipment | Contractor documents |
|
H03 |
Insurance inspection records | Contractor documents |
|
H04 |
Pressure system service records | Contractor documents |
|
H05 |
Pressure vessels: written scheme of examination | If applicable, written scheme by an independent, competent person. |
|
HX |
Good practice example (Document to come) | Good practice examples for heating and gas systems |
Air conditioning and ventilation
| Section/ Doc ref |
Document name | Information |
|
AC01 |
Air condition system servicing records | Contractor documents |
|
AC02 |
General ventilation maintenance records, e.g. extractor fans, air handling units, LEV systems (excluding kitchen extracts) | Contractor and/or school records |
|
AC03 |
Kitchen extract maintenance records | Contractor and/or catering company records |
|
AC04 |
Fume cupboard inspection records | Contractor and/or school records |
|
ACX |
Good practice example | Examples of ventilation maintenance schedules |
Electrical safety and lightning protection
| Section/ Doc ref |
Document name | Information |
|
E01 |
Five year periodic electrical safety inspections | Contractor documents |
|
E02 |
Remedial works records | Contractor documents |
|
E03 |
Electrical appliance testing records | Contractor and/or school records |
|
E04 |
Register of electrical appliances | School documents |
|
E05 |
Lightning protection servicing records | Contractor documents |
|
EX |
Good practice examples | Maintenance regime examples for electrical safety |
Ancillary or other equipment/systems
| Section/ Doc ref |
Document name | Information |
|
A01 |
Ladder and steps inspections | Task record – LBE template |
|
A02 |
Kiln maintenance records | Contractor documents |
|
A03 |
Other, e.g. ionising radiation equipment, pull cord alarms for accessible toilets, etc |
Task record – LBE template |
