School census

Spring school census 2018

Count day for the spring school census is Thursday, 18 January 2018.

The DfE will use the spring school census data to inform the funding they give the LA for the Early and High Needs Blocks of DSG Funding.

The Pupil Premium amount for the academic year 2018/19 will be based on the pupils in this census who are eligible for Deprivation Free School Meals, are Post Looked After, or who are classed as Service Children.

The DFE will calculate the amount of Early Years Pupil Premium by collecting the eligibility of Nursery pupils in the spring Census. In addition, the spring census is used to produce the published statistics about your school.

We ask that schools run their census on the designated day and return it by Friday, 19 January 2018.

We highly recommend that you do at least one trial run well before the census day.

Useful documents for the spring school census 2018

You can view any of the pdf documents below by clicking on them once.

How to save documents

To save documents, right click on the link and choose 'save as' from the list.

Now choose a suitable location by clicking on the drop down arrow next to the 'save in' box that appears.

Choose somewhere obvious, such as the 'desktop', and click on 'save'.

DfE documents

School census spring 2018: notepad entries (GOV.UK)
A list of COLLECT queries and explanatory notes to help complete the spring 2018 school census.

DfE school census 2017 - 18 guide
Booklet produced by the DfE giving specifications for each data item in the school census 2018.

Capita instructions

Producing the school census autumn 2018 - nursery
Producing the school census autumn 2018 - primary
Producing the school census autumn 2018 - special
Producing the school census autumn 2018 - secondary
Producing the school census autumn 2018 - PRU
Producing the school census autumn 2018 - all-through

School census errors and resolutions 2017-18

Ealing step-by-step instructions

Spring school census 2018 - nursery
Spring school census 2018 - primary
Spring school census 2018 - high
Spring school census 2018 - special
Spring school census 2018 - PRU
Spring school census 2018 - all-through

Copying a detail report to Microsoft excel


Fiona Bradley
School data co-ordinator
Phone: 020 8825 6065

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Last updated: 15 Jan 2018