Spring school census 2022
The autumn school census will take place on Thursday 20 January 2022.
We ask schools to return their census by Friday 21 January 2022.
We also continue to request that academies submit their return promptly on COLLECT and send us a full CSV export of their census submission as early as possible after census day.
We highly recommend that you perform a trial run prior to census day. Then, hopefully on 20 January, it will just be a case of running the census and submitting it to the LA (or the DfE for academies).
New data items and changes for spring 2022
The DfE have announced one new data item for the Spring 2022 census:
Learner funding and monitoring (FAM) hours
This data item records the cumulative total number of hours the pupil has received of school-led tutoring as at each census day, in decimals to the nearest 0.5.
For all schools except nursery with applicable year groups or age-ranges.
See the learner funding and monitoring section of the DfE census guidance for full details.
The DfE have added 2 new voluntary modules to collect data on alternative provision (AP) placements:
- Alternative provision module for single-registered pupils (PRU and AP)
- Alternative provision module for placements arranged by schools (all schools)
Full details of the data items within these alternative provision modules can be found under the new data items tab on the DfE guidance on changes from previous school census. There are also a number of small changes to existing data items which can also be found via this link.
Information on when the school census will open for each term and what to do in unusual circumstances is available on GOV.UK: Census dates
Checking your return
Please ensure you check your return thoroughly before submitting, and once you have submitted your return on COLLECT that you review any errors or queries and take the appropriate action or add an appropriate note.
Please also ensure you check all of your reports on COLLECT to make sure you are happy with your submission – in particular you must resolve any pupils who appear on your duplicate reports between yourselves and another school.
Here is the DfE guidance on checking your data.
Where does school census data go? (pdf)
This document provides information on what your census data is used for and why it is important to submit accurately and on time
We recommend that you keep up to date on new developments with school census by attending training where provided by your MIS support provider.
Schools who are with 3BM can access their online booking for training
Schools without an SLA can book training for an additional fee.
The DfE are no longer producing pdf booklet guidance, instead guidance is available on the following link:
Complete the school census (GOV.UK)
Capita instructions for school census
You can download the handbooks from the Capita website:
SIMS publication centre - select 'handbooks' and then select 'England'
If you require any information regarding MIS file versions or where data should be entered, or how to run the census within your MIS please refer to your MIS technical support provider.
COLLECT help guides
Further COLLECT help guides are available on request for maintained schools and academies who buy in to the ELP or data service (including guidance on amending FSM eligibility, learning aims, enrolment status, part time flag, SEN top up funding flag and UPN).
- Schools data team: email@example.com