End of key stage assessment data collections

Schools have a statutory obligation to record assessment data for pupils at the end of every key stage. These key stages are:

  • Early years foundation stage EYFS (reception)
  • Key stage 1 year 1 phonics
  • Key stage 1 year 2 phonics re-test
  • Key stage 1 (year 2)
  • Key stage 2 (year 6)

You are required to send EYFS profile (EYFSP), year 1 and 2 phonics and key stage 1 (year 2) information electronically to the local authority (LA) securely, whether on S2S via Secure Access, or by Egress Switch.

Schools to send the following data to the LA no later than the deadline dates:

  • Year 1 and year 2 phonics - Friday, 21 June 2019
  • Key stage 1 (year 2) teacher assessments - Thursday, 27 June 2019
  • EYFSP teacher assessments - Friday, 28 June 2019.

Please note: These dates leave the LA with only a short time to check your results and for schools to make any corrections before everything needs to be uploaded to the DFE, so if you are able to send in your returns earlier it will give us more time to help you.

Key stage 2 (year 6) teacher assessments must be submitted directly to the DfE via the NCA tools website by 5pm on Thursday, 27 June 2019.

Please note: This is the day the DfE will close the website for uploads. You should aim to make your first attempt at uploading earlier in the week, in case there are any issues.

Useful documents

You can view any of these items by clicking on them once. To save them to your computer, right click on the link and choose 'save as' from the list. Choose a suitable location by clicking on the drop down arrow next to the 'save in' box that appears. Choose somewhere obvious, such as the desktop, and click on 'save'.

DfFE specifications

DfE guides to submitting teacher assessments:

KS2 submitting teacher assessment data (pdf)
KS1 reporting teacher assessment data (pdf)
Phonics 2019 collection guidance (pdf)
EYFSP 2019 guide (pdf)

2019 EYFSP assessment and reporting arrangements (GOV.UK)
2019 KS1 assessment and reporting arrangements (GOV.UK)
2019 KS2 assessment and reporting arrangements (GOV.UK)

Capita instructions

End of key stage data processing 2019 (England) (pdf)

Ealing document

Key stage teacher assessments 2019 – Who should and shouldn’t be included (pdf)

Contact us

Jen Bull
Schools organisation officer
(School census, May background and end of key stage assessment queries)
Phone: 020 8825 5986
Email: bullj@ealing.gov.uk

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Last updated: 11 Sep 2019