School workforce census (SWC)

The school workforce return is a statutory collection required by the DfE, which this year takes place on Thursday, 8 November 2018.

This is one week later than we are used to, in order to accommodate various dates for half term that are being taken around the country.

You should make this statutory return using the school workforce census part of your MIS and upload it to collect by Friday, 9 November 2018

Useful documents

You can view any of these items by clicking on them once. To save them to your computer:

  • Right click on the link and choose 'save as' from the list
  • Select a suitable location by clicking on the drop down arrow next to the 'save in' box that appears
  • Choose somewhere obvious (e.g. the desktop) and click on 'save'.

Please note: due to their large size it can take a while for these files to open.

DfE specifications

2018 school workforce census guide for school employed staff (GOV.UK)
School teachers's pay and conditions document 2018 (GOV.UK)

Capita instructions

Preparing for the school workforce return 2018 (pdf)
Producing the school workforce census 2018 return (pdf)
Quick reference sheet – maintaining service term information (pdf)
School workforce errors and resolutions 2018 (pdf)

Ealing step by step instructions

SWC 2018 for Ealing primary, nursery and special schools (pdf)
SWC 2018 for Ealing secondary schools (pdf)
Checking your school workforce census summary
Latest JACs codes (excel)
Qualifications and credit framework - qualification levels
Ealing guide to service terms - September 2018 booklet (pdf)


Fiona Bradley, Ealing schools data co-ordinator
Tel: 020 8825 6065

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Last updated: 29 Oct 2018