Coronavirus (COVID-19) guidance
Advice for schools and childcare settings during the coronavirus (COVID-19) pandemic, including operating guidance, emergency contacts and plans for reopening.
- Letter from Judith Finlay: for circulation to parents about congestion outside of schools and to reinforce key public health messages (pdf) 28 September
- Welcome back: a letter from Judith Finlay (pdf)
- September opening overview (pptx) 1 September
- Managing confirmed or suspected cases
- Department for Education (DfE) guidance for full schools opening (GOV.UK)
- Early years providers, schools and colleges in the autumn term: translations for parents and carers (GOV.UK)
- Supporting pupils with SEND (pdf) examples of good practice from Ealing
- Attendance guidance for schools
- Remote learning support
- Staff attendance and absence (doc) 21 September
- Examples of protective measures (pdf)
- Addressing individual staff concerns (pdf)
- Risk assessment tool (choice of formats):
- Individual risk assessment and support plan template (doc)
- TfL travel guidance for schools (TfL website)
- Health improvement recovery curriculum
- Guidance for professionals working with parents to support children’s return to school (ppt)
- Supporting your child's return to school booklet (Ealing Familes directory)
- Coronavirus planning framework (doc)
School operating guidance
Guidance for schools and early years providers during the coronavirus (COVID-19) outbreak:
- Directors' communications and news
- Early years providers
- Educational psychology
- Emergency contacts
- Emergency plan checklist
- Free school meals
- Government guidance and advice
- Home learning
- Home working guidance
- Personal protective equipment (PPE)
- Remote learning support
- School governance
- School recovery
- SEND guidance
- Service arrangements
- Staffing, including furloughed staff
- Support for schools
- Symptoms and testing
- Vulnerable groups
- Wellbeing and mental health
Schools should resume taking an attendance register. Schools should use the codes suggested on this page to record attendance and absence in the attendance register. All settings should submit daily attendance figures using the educational setting status form by midday everyday.
In these difficult times schools may find themselves unfortunately dealing with the death of a member of staff either as a result of the coronavirus pandemic or other reasons. Read about what you should do when an employee dies and use our letter template to correspond with the next of kin in these circumstances.
Schools should follow government advice on cleaning and waste disposal in non-healthcare settings. Cleaning of non-healthcare settings guidance. The same cleaning advice is reiterated in the Full guidance to educational settings about COVID-19 Cleaning an area with normal household detergent and disinfectant (at a dilution of 1,000 parts per million available chlorine) after someone with suspected coronavirus (COVID-19) has left, will reduce the risk of passing the infection on to other people.
General cleaning and disinfecting of touched objects and surfaces is advised more often than usual using your standard cleaning products.
There is no need for anything above and beyond this approach to cleaning environment. In most cases, closure of the educational setting will not be needed, but this will be a local decision based on various factors such as establishment size and risk of further spread.
Directors' communications and news
- Letter to parents and carers from Julian Bell - 8 July 2020 (pdf)
- Letter to parents and carers for children with an EHCP (pdf)
- Returning to school resource planning questions - summer 2020 (pdf)
- From response to recovery: letter from Julie Lewis - 7 July 2020 (pdf)
Early years providers
- Managing the return to early years settings
- Managing cases of suspected or confirmed COVID-19 in early years settings
- Personal protective equipment (PPE) guidance for early years providers (news item 8 June)
- COVID-19 Risk assessment for schools and childcare settings
Financial support for education, early years and children's social care
DfE guidance on furloughing staff now takes into account the sums you receive from government free entitlement payments and other sources of income you receive, including parental fees. Refer to the coronavirus job retention scheme guidance sheet (pdf) for further information. The income percentage calculator (xlsx) can help you work out the percentage you can claim through the coronavirus job retention scheme.
Recovery, Re-introduction and Renewal: Safe and Successful Returns to School (a handbook by the Association of Educational Psychologists)
Advice for schools: Transition and back to school during COVID 19 May 2020 This guide outlines the psychological approaches and key principles that can be flexibly applied by schools to their own timescales and the measures governing their returns. It provides advice on how schools can support all their children and young people in managing this transition.
The educational psychology service will continue to deliver a service to schools while adhering to current government advice to maintain ‘social distancing’. Read more about educational psychology support (updated 30 April).
A publication from the British psychological service on Teacher resilience during Coronavirus school closures
We are doing all we can to support schools in managing new expectations. If you or your school need urgent support, please use the emergency contacts list. For all other support requests, please contact Julie Lewis firstname.lastname@example.org or Gary Redhead email@example.com
Emergency plan checklist
Ealing COVID-19 outbreak prevention and control plan (Ealing Council)
Ealing COVID-19 outbreak prevention and control plan (Ealing Council)
Download our example COVID-19 emergency plan checklist (DOCX)
- Schools and academies can claim exceptional costs relating to coronavirus (GOV.UK)
- COVID-19 financial implications and most recent DfE guidance 15 June (pdf)
- Funding support for schools - guidance from DfE (GOV.UK)
- Closing of accounts and new year budget setting during COVID-19 (PDF)
Free school meals
The Government has advised that, from September 2020, they expect catering providers to support pupils eligible for benefits-related free school meals who have to be at home for reasons relating to coronavirus (COVID-19) by providing food parcels. There is no requirement to provide universal infant free school meals to infant pupils who are not in school.
Read more about Free schools meals for pupils at home due to coronavirus related reasons (news item 16 September)
Government guidance and advice
Collection of government guidance and advice for educational settings (includes cancellation of exams).
Department for Education coronavirus helpline
ELP home learning recommendations and support (PDF) - includes videos and other resources.
Home working guidance
DSE workstation checklist (word)
Working at home safely (pdf)
Personal protective equipment (PPE)
List of PPE suppliers including protective wear, social distancing signs, non-contact forehead thermometers.
COVID-19 safeguarding toolkit for school DSLs (Word) Updated 22 May
This is an updated resource to guide and support your DSL role in carrying out safeguarding duties both for children in school and those who are learning at home. It also provides contact details for professional support service.
Online safety advice for parents (news item updated 14 May)
In line with the current COVID-19 government advice there should be no face to face governing board (GB) meetings until further notice.
Sample autumn (1) 2020 agenda for full GB meeting (word) EGfL log in required.
The council has put in place tactical groups (cells) to plan and communicate back to the emergency management response team around work to keep schools open and in relation to both short-term and longer-term school recovery issues arising from COVID 19.
Advice on staffing schools during the coronavirus pandemic was issued just days after the lockdown began in March. Attendance in Ealing and nationally has been low, while the vast majority of schools have remained open for critical workers, vulnerable children and young people. We have also seen a steady increase in attendance. We are grateful to schools and staff for making this happen.
We are mindful of the national considerations of a possible return to schools in the coming weeks, including discussions with headteacher and staff trades unions. We expect revised national guidance to be issued shortly and we will update our guidance in the light of these developments. As always the safety and welfare of staff and pupils will be paramount in drafting revised guidance.
Staff absences - Coronavirus (news item updated 26 March) Latest government advice on social distancing, particularly those who are at increased risk of severe illness.
The coronavirus job retention scheme is a government scheme under which an employer can furlough its employees if it needs them to stop work by reason of circumstances arising as a consequence of coronavirus. (News item updated 11 May).
List of suppliers for cleaning products, protective equipment, non contact thermometres and social distancing signs and more.
Support for schools
Local authority and ELP teams will be doing all they can to support schools in managing new expectations. If you or your school need urgent support, please us the emergency contact list. For all other support requests, please contact Julie Lewis firstname.lastname@example.org or Gary Redhead email@example.com.
Symptoms and testing
- Flowchart on what to do if there is a suspected or confirmed case (pdf)
- Flowchart on what to do if there is a suspected or confirmed case (doc)
To report a positive COVID-19 test result, the school must:
- Inform DfE on 0800 046 8687 and select the option for reporting a positive case. Open Monday to Friday from 8am to 6pm, and 10am to 4pm on Saturdays and Sundays. New DfE contact number for reporting confirmed COVID-19 cases. News item 17 September.
- Contact Public Health England if you have more than one case in a 14 day period eg cluster or outbreak on 0300 303 0450
- Inform Steve Dunham DunhamS@ealing.gov.uk, 07940 546 263 or Raj Chowdhury ChowdhuryR@ealing.gov.uk 07568 130165
- Inform the Council’s public health team firstname.lastname@example.org
Parents' flowchart: What to do if someone has COVID-19 symptoms (word)
How schools can inform close contacts of a confirmed COVID-19 case
Includes template letter to parents of confirmed case of COVID-19
Testing kits for schools: delivery, instructions and support (docx) - from Department of Health and Social Care
Guidance for anyone who thinks they may have symptoms, please see: Stay at home: guidance for households with possible coronavirus (COVID-19) infection For the Department of Health and Social Care, and Public Health England
Ask for a test to check if you have coronavirus (NHS website): who is eligible and how to get tested.
How schools are working to overcome the challenges facing vulnerable groups of pupils during the pandemic:
Where schools have concerns including not have a designated safeguarding lead (DSL) they should contact ECIRS. Emergency contact list
Keeping in touch guidance for DSLs (word)
Please use this guidance to support members of staff keeping in touch by phone with parents of vulnerable children.
Guidance: keeping in touch calls for children with an EHCP (word)
To support members of staff keeping in touch by phone with parents of children with EHC plans.
Support to improve attendance of the most vulnerable children during COVID-19 (news item 22 May)
There are two new resources to guide and support your school's response if you have low attendance of vulnerable pupils.
- Ealing Safeguarding process to help increase attendance of vulnerable children during COVID-19
- Ealing Safeguarding guidance – Frequently asked questions COVID-19
Children and young people, social care
- Virtual child protection conference guidance effective 6 May 2020 - Social workers and child protection advisors (pdf)
Wellbeing and mental health
Wellbeing and mental health support for you, your colleagues and your family.