Coronavirus (COVID-19) guidance
Advice for schools and childcare settings during the coronavirus (COVID-19) outbreak, including operating guidance, emergency contacts and plans for reopening.
- Department for Education (DfE) guidance for full schools opening (GOV.UK)
- Summary of DfE guidance for schools opening (pdf)
- Guidance for professionals working with parents to support children’s return to school (ppt)
- Letter to parents and carers - 8 July 2020 (pdf)
- Symptoms flowchart for parents (choice of formats):
- Coronavirus planning framework (doc)
- Risk assessment tool (choice of formats):
- Staff attendance and absence (doc)
- Classroom, nursery and hall room layouts (pdf)
- Addressing individual staff concerns (pdf)
- Individual risk assessment and support plan template (doc)
- Returning to school resource planning questions - summer 2020 (pdf)
School operating guidance
Guidance for schools and early years providers during the coronavirus (COVID-19) outbreak:
- Directors' communications and news
- Early years providers
- Educational psychology
- Emergency contacts
- Emergency plan checklist
- Food banks and distribution
- Free school meals
- Government guidance and advice
- Home learning
- Home working guidance
- Newly qualified teachers (NQT) induction
- Parents and key workers
- Personal protective equipment (PPE)
- Refuse and recycling collections
- School governance
- School recovery
- SEND guidance
- Staffing, including furloughed staff
- Support for schools
- Symptoms and testing
- Transport (SEN)
- Vulnerable groups
- Wellbeing and mental health
Schools should resume taking an attendance register. Schools should use the codes suggested on this page to record attendance and absence in the attendance register. All settings should submit daily attendance figures using the educational setting status form by midday everyday.
Read the school attendance services revised offer to primary and high school schools during coronavirus.
In these difficult times schools may find themselves unfortunately dealing with the death of a member of staff either as a result of the coronavirus pandemic or other reasons. Read about what you should do when an employee dies and use our letter template to correspond with the next of kin in these circumstances.
Responsible Bodies and schools should note that it remains their responsibility to ensure that school buildings remain safe, healthy and well-maintained environments for staff and pupils during this period. To assist you in maintaining a safe environment read about Good estate management for schools (DfE)
Schools should follow government advice on cleaning and waste disposal in non-healthcare settings. Cleaning of non-healthcare settings guidance. The same cleaning advice is reiterated in the Full guidance to educational settings about COVID-19 Cleaning an area with normal household detergent and disinfectant (at a dilution of 1,000 parts per million available chlorine) after someone with suspected coronavirus (COVID-19) has left, will reduce the risk of passing the infection on to other people.
General cleaning and disinfecting of touched objects and surfaces is advised more often than usual using your standard cleaning products.
There is no need for anything above and beyond this approach to cleaning environment. In most cases, closure of the educational setting will not be needed, but this will be a local decision based on various factors such as establishment size and risk of further spread.
Directors' communications and news
- ELP communications to schools (27 April 2020)
- ELP COVID-19 recovery key groups update (27 April 2020)
- COVID-19 update for schools (27 March 2020)
- COVID-19 upate for schools ( 24 March 2020)
Early years providers
- Managing the return to early years settings
- Managing cases of suspected or confirmed COVID-19 in early years settings
- Reception baseline postponed (news item 26 June)
- Personal protective equipment (PPE) guidance for early years providers (news item 8 June)
- COVID-19 Risk assessment for schools and childcare settings
Financial support for education, early years and children's social care
DfE guidance on furloughing staff now takes into account the sums you receive from government free entitlement payments and other sources of income you receive, including parental fees. Refer to the coronavirus job retention scheme guidance sheet (pdf) for further information. The income percentage calculator (xlsx) can help you work out the percentage you can claim through the coronavirus job retention scheme.
Provider portal funding
Advice for schools: Transition and back to school during COVID 19 May 2020 This guide outlines the psychological approaches and key principles that can be flexibly applied by schools to their own timescales and the measures governing their returns. It provides advice on how schools can support all their children and young people in managing this transition.
The educational psychology service will continue to deliver a service to schools while adhering to current government advice to maintain ‘social distancing’. Read more about educational psychology support (updated 30 April).
A publication from the British psychological service on Teacher resilience during Coronavirus school closures
We are doing all we can to support schools in managing new expectations. If you or your school need urgent support, please use the emergency contacts list. For all other support requests, please contact Julie Lewis firstname.lastname@example.org or Gary Redhead email@example.com
Emergency plan checklist
Download our example COVID-19 emergency plan checklist (DOCX)
- Schools and academies can claim exceptional costs relating to coronavirus (GOV.UK)
- COVID-19 financial implications and most recent DfE guidance 15 June (pdf)
- Funding support for schools - guidance from DfE (GOV.UK)
- Closing of accounts and new year budget setting during COVID-19 (PDF)
Food banks and distribution
Food poverty - One off emergency food deliveries for families without access to food or food banks via Ealing Together (news item 15 May).
Ealing Families Directory provides full details of local food banks and distribution services. To recommend other services please contact Jasmine Bellal by email firstname.lastname@example.org, or telephone 020 8825 5605.
Free school meals
Read more about free school meals summer fund (news item updated 9 July)
Headteachers should decide which of the available options will be best for families in their area. Schools can provide food on site, arrange deliveries or purchase a voucher to be given to the family. If you have any further questions please contact the pupil support service at email@example.com, 0208 825 5566.
Free school meals eligibility for families with no recourse to public funds (news item 23 April)
COVID-19: Free school meals national voucher scheme (news item 31 March).
Government guidance and advice
Collection of government guidance and advice for educational settings (includes cancellation of exams).
Department for Education coronavirus helpline
ELP home learning recommendations and support (PDF) - includes videos and other resources.
Home working guidance
DSE workstation checklist (word)
Working at home safely (pdf)
Newly qualified teachers (NQT)
Induction for newly qualified teachers during the Covid-19 outbreak.
Parents and key workers
Personal protective equipment (PPE)
When should PPE be used? (pdf)
Further information can be found in Implementing protective measures in education and childcare settings guidance (GOV.UK)
List of PPE suppliers including protective wear, social distancing signs, non-contact forehead thermometers.
PPE supplies available to schools and educational settings via Amazon (news item 1 June)
Refuse and recycling collections
Collections of recycling and food will now be collected on request only, food waste will continue to be removed weekly. D10 cleaning supplies urgently needed to keep vehicles sanitised.
Read more about Waste collection changes and request for supplies COVID-19 .
COVID-19 safeguarding toolkit for school DSLs (Word) Updated 22 May
This is an updated resource to guide and support your DSL role in carrying out safeguarding duties both for children in school and those who are learning at home. It also provides contact details for professional support service.
Online safety advice for parents (news item updated 14 May)
In line with the current COVID-19 government advice there should be no face to face governing board (GB) meetings until further notice.
The council has put in place tactical groups (cells) to plan and communicate back to the emergency management response team around work to keep schools open and in relation to both short-term and longer-term school recovery issues arising from COVID 19.
Advice on staffing schools during the coronavirus pandemic was issued just days after the lockdown began in March. Attendance in Ealing and nationally has been low, while the vast majority of schools have remained open for critical workers, vulnerable children and young people. We have also seen a steady increase in attendance. We are grateful to schools and staff for making this happen.
We are mindful of the national considerations of a possible return to schools in the coming weeks, including discussions with headteacher and staff trades unions. We expect revised national guidance to be issued shortly and we will update our guidance in the light of these developments. As always the safety and welfare of staff and pupils will be paramount in drafting revised guidance.
Staff absences - Coronavirus (news item updated 26 March) Latest government advice on social distancing, particularly those who are at increased risk of severe illness.
The coronavirus job retention scheme is a government scheme under which an employer can furlough its employees if it needs them to stop work by reason of circumstances arising as a consequence of coronavirus. (News item updated 11 May).
List of suppliers for cleaning products, protective equipment, non contact thermometres and social distancing signs and more.
Support for schools
Local authority and ELP teams will be doing all they can to support schools in managing new expectations. If you or your school need urgent support, please us the emergency contact list. For all other support requests, please contact Julie Lewis firstname.lastname@example.org or Gary Redhead email@example.com.
Symptoms and testing
Letter to parents about what to do if a child develops symptoms of COVID-19 (News item 9 June)
Managing a suspected or confirmed case of COVID-19 in an education setting - 1 June 2020 (pdf)
Key actions to take if someone in a school or education setting develops symptoms or tests positive for COVID-19.
Guidance for anyone who thinks they may have symptoms, please see: Stay at home: guidance for households with possible coronavirus (COVID-19) infection For the Department of Health and Social Care, and Public Health England
Ask for a test to check if you have coronavirus (NHS website): who is eligible and how to get tested.
Schools should remind parents to contact the Transport Hub regarding any children not attending school so we can notify providers accordingly. Similarly, parents need to inform the Hub when their child is due to return to school. Schools are keeping in regular contact with the hub, and providing information of those who are and are not expected to attend. Routes may be adapted to meet changing need.
Supporting social distancing for the school journey (pdf)
Suggestions from Ealing school travel team for schools and parents.
TfL travel guidance (pdf)
TfL travel guidance (pdf)
Coronavirus - Check the latest travel information (TfL website)
COVID-19 Vulnerable groups report 1 (pdf) How Ealing schools are working to try to overcome the challenges facing vulnerable groups of pupils during the C19 pandemic.
Where schools have concerns including not have a designated safeguarding lead (DSL) they should contact ECIRS. Emergency contact list
Keeping in touch guidance for DSLs (word)
Please use this guidance to support members of staff keeping in touch by phone with parents of vulnerable children.
Guidance: keeping in touch calls for children with an EHCP (word)
To support members of staff keeping in touch by phone with parents of children with EHC plans.
Support to improve attendance of the most vulnerable children during COVID-19 (news item 22 May)
There are two new resources to guide and support your school's response if you have low attendance of vulnerable pupils.
- Ealing Safeguarding process to help increase attendance of vulnerable children during COVID-19
- Ealing Safeguarding guidance – Frequently asked questions COVID-19
Children and young people, social care
- Virtual child protection conference guidance effective 6 May 2020 - Social workers and child protection advisors (pdf)
Wellbeing and mental health
Wellbeing and mental health support for you, your colleagues and your family.