School effectiveness

Clerks to the governing board

Information pack for clerk to governors including information on membership, administration and training information.

Information pack for clerk to governors (word)

Meeting administration

Change of membership form (excel)
Clerking action sheet (word)
Governing board meeting feedback form (word)
Meeting attendance monitoring form (word)

As of 1 September 2015, maintained school governing boards will be required to publish the register of interests form on their websites (Statutory guidance, The constitution of governing boards of maintained schools, March 2015). This is wider than just pecuniary interests. Below are the National Governors Association (NGA) templates for you to use and adapt.

The NGA declaration of interests form (word) should be completed by individual governors and reviewed annually, although, if their circumstances change, they should inform the clerk.

The NGA register of interests form (word) should be completed by the clerk as a central record for the purposes of financial reporting. This template can then be used/adapted for publishing on the school website.


Governor qualification and disqualification criteria Updated March 2017 (word)
Governors monitoring form - to return to SWGD (word)

Guidance notes for agendas and minutes

For more information see the clerks information pack (part 2)

Regulation 15 of the Roles, Procedures and Allowance Regulations provides that the governing board must make available for inspection, to any interested person, a copy of the agenda, signed minutes and reports or papers considered at the meeting as soon as is reasonably practical:

School Governance (Roles, Procedures and Allowances) (England) Regulations 2013 (

The governing board is obliged to make this information available upon request under the Freedom of Information Act 2000; unless any other of the specific exemptions in that Act apply:

Freedom of Information Act 2000 (

Therefore, the governing board will only be able to withhold information that constitutes personal data or confidential information, in each case, within the meaning of the Freedom of Information Act.

Contact us

If you need any further assistance or guidance, contact:

School workforce and governance development

For information regarding clerking of committees please go to clerk to committees section.

Information regarding the role of the clerk and how to become one can be found on becoming a clerk to the governing board section.

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Last updated: 16 Mar 2017